Privacy Policy

1. Information The System May Process

The system may process school records such as student details, parent and guardian contact information, admissions data, academic records, attendance, boarding and exeat records, behaviour and safeguarding records, clinic or sick-bay information, staff records, uploaded documents, payments, communications, audit logs, and approved location or GPS evidence where enabled by the school.

2. Why The Information Is Used

Information is used for authorized school administration, including admissions, student welfare, academic reporting, attendance, boarding management, finance, clinic support, parent communication, staff administration, security review, and official school reporting.

3. Access Control

Access is controlled by user roles and permissions. Users should only view or act on records required for their official school duties. The system may keep audit logs of logins, record changes, downloads, printouts, approvals, and other sensitive actions.

4. Documents, Photos, And Evidence

Documents, student or staff photos, signatures, QR scans, camera captures, and evidence files should be uploaded only for lawful and authorized school purposes. Schools should avoid uploading unnecessary private information.

5. Location And Device Information

Where enabled, the system may process device, browser, GPS, geofence, or location evidence for school attendance, campus presence, security, device protection, or official verification. Such data should be used only for the specific school purpose approved by leadership.

6. Sharing And Disclosure

Records should be shared only with authorized school officials, parents or guardians, staff, students, approved service providers, or public authorities where the school is legally required or officially authorized to do so.

7. Security

TRWSOFT includes role permissions, password controls, session protection, audit trails, and other safeguards. Users must keep their login details private, log out on shared devices, and report suspected misuse to school leadership or the system administrator.

8. Data Correction

If a student, parent, guardian, or staff record is wrong, the affected person should contact the school administration office or authorized system administrator for review and correction.

9. Contact

For privacy questions, contact your school administration office or the TRWSOFT system administrator assigned to your school.